Creating an Address Block for Envelopes

Once you have created a CSV file for a data merge, you can reuse it for other InDesign projects or other items that will be part of your presentation package. For example, from the InDesign menu, you can choose file, open, then open my file TMZ number 10 envelopes. Some print companies can print directly onto envelopes. This saves a step, rather than placing an adhesive label on each envelope, one at a time. I created my page the same size as a number 10 envelope, and then as in earlier steps, I added a data source. Select data source. Add added fields so that each envelope name and address appeared in the center of the envelope.

Here, you can see how the employee address in the center of the envelope is center aligned versus left aligned using the properties panel when the selected text is highlighted. All you need to do then is export to PDF. As you saw in the earlier segments, each letter will now have the company return address and the employee address in the PDF. As you can see, InDesign’s single record data merges can save time when you have a lot of clients that require similar promotional material. In part two, we will look at how to apply multiple records to a page.