Abstract
Reference material (RM) documents are indispensable for proper use of reference materials, playing an important role in guiding users to store and use reference materials correctly. However, limitations have been found in paper documents of reference materials, such as waiting long for their preparation, high risk of loss, and lack of security measures. This paper describes the design and implementation of an information system for electronic reference material documents. Based on the varieties and batches of reference materials, the coding rules for two-dimensional codes of reference materials are formulated and employed to uniquely manage each unit of reference materials. A complete process of document template making, review and release has been designed as part of the manufacturing process for reference materials. Using the interface development function of major social media platforms, the method of generating and previewing documents by scanning the QR code on the label of a reference material with a mobile phone is designed. Users may view and download all electronic documents generated by their scanning through the special document management website page. The system has been implemented and is currently in use. Compared with paper documents, electronic documents have obvious advantages in uniqueness, security and convenience.
Similar content being viewed by others
References
ISO Guide 31 (2015) Contents of documents, labels and accompanying documentation
ISO 17034 (2016) General requirements for the competence of reference material producers
ISO/IEC 17025 (2017) General requirements for the competence of testing and calibration laboratories
Tencent 2020 Interim Report. https://www.tencent.com/en-us/investors.html#investors-con-2
Cowan DF (2005) Bar Coding in the Laboratory. In: Cowan DF (ed) Informatics for the Clinical Laboratory. Health Informatics. Springer, New York. https://doi.org/10.1007/978-0-387-22629-3_9
Hong X (2007) Bar-code technology. China Light Industry Press, Beijing
ISO/IEC 15420 (2009) Information technology - Automatic identification and data capture techniques - EAN/UPC bar code symbology specification
Acknowledgements
This paper is funded by Science and Technology Planning Project of State Administration for Market Regulation of China: Improvement of Digital Management Capability of Reference Materials (2022MK180).
Author information
Authors and Affiliations
Corresponding author
Additional information
Publisher's Note
Springer Nature remains neutral with regard to jurisdictional claims in published maps and institutional affiliations.
Rights and permissions
Springer Nature or its licensor (e.g. a society or other partner) holds exclusive rights to this article under a publishing agreement with the author(s) or other rightsholder(s); author self-archiving of the accepted manuscript version of this article is solely governed by the terms of such publishing agreement and applicable law.
About this article
Cite this article
Bin, W., Liandi, M. & Xiaohua, L. Design and implementation of electronic reference material document system. Accred Qual Assur 28, 139–146 (2023). https://doi.org/10.1007/s00769-023-01537-y
Received:
Accepted:
Published:
Issue Date:
DOI: https://doi.org/10.1007/s00769-023-01537-y