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Journal of Reliable Intelligent Environments - Topical Collections – Guidelines for Guest Editors

Topical Collections – Guidelines for Guest Editors

General Remarks

The Journal of Reliable Intelligent Environments (JoRIE) receives many proposals for Topical Collections, hence we adopted the policy not to answer in cases when the proposal has not been successful. If you have submitted a proposal to us and you did not get a favourable reply within two weeks you can assume the proposal could not be accepted.  Notice that this does not necessarily mean the proposal was technical flowed but it could be simply because we already have enough Special Issues accepted and committed.

Some considerations:

  • Form an international team of Guest Editors with a proven editorial track (Include links to your publication track record in a verifiable place (such as Google Scholar or DBLP))
  • We request organizational emails, we will not answer emails from guest editors with generic email addresses
  • The topic and subtopics should be clearly aligned with the topics of the journal, especially the reliability and the sensing aspects, in particular we will not consider generic proposals which have signs to have been sent to other journals or from guest editors which abuse of this important resource
  • Include a good schedule that allows to select high quality research, this takes time
  • Explain how you are going to disseminate the CFP and attract a good number of good quality submissions

Preparing a Proposal

Guest Editors (GE) should contact Editors-in-Chief Juan Carlos Augusto (J.Augusto@mdx.ac.uk) and Antonio Coronato (a.coronato@unifortunato.eu) with their proposal idea to ensure it is relevant and there is space in the Publication Schedule for the Topical Collection (TC).

The proposal form which must be completed can be found here.

Please note: JoRIE has moved to a new Publication Model of having “Topical Collections” which are replacing the more traditional term of “Special Issue”. You can find example of how your Topical Collection will appear here: https://link.springer.com/journal/40860/collections.

If there are several Guest Editors involved in a Topical Collection, one Guest Editor should act as Lead Guest Editor.

We require our Guest Editors to familiarise themselves with the editorial and publication policies of the journal and our Springer Nature Code of Conduct before they undertake their TC. You can find links to these below:

Submission Guidelines: https://link.springer.com/journal/40860/submission-guidelines
Code of Conduct: https://www.springernature.com/gp/editors/code-of-conduct-journals

If your TC is considered for approval the Editors-in-Chief of JoRIE will require an online meeting to discuss the management of the collection with ALL members of the Guest Editorial team. No TC will proceed without this discussion to ensure that all members of the GE team understand the obligations they undertake on behalf of the journal.

Peer Review Procedure

Submission
Guest Editors of a TC will receive an individual login for SNAPP, Springer Nature’s submission and peer review system. A “Lead” Guest Editor must be nominated, and they will be responsible for assigning manuscripts to other Guest Editors. All Guest Editors will be expected to handle and distribute manuscript assignments among reviewers who will be selected by the Guest Editors.

It is the Guest Editors' role to select authors and invite them to submit papers for the Topical Collection which are of the highest quality in terms of science and presentation. They should also ensure that all papers submitted conform to the editorial and publication policies of the journal. If this is an open TC, please ensure a Call for Papers is provided to the Editorial Team.

Submissions to a TC must be done through SNAPP on: https://submission.nature.com/new-submission/40860/3 or by using the ‘Submit your manuscript’ button on the journal’s homepage.

All papers submitted to the TC must go through FULLY INDEPENDENT PEER REVIEW.

For clarity, FULLY INDEPENDENT means that the reviewers should not have a conflict of interest:
- With any of the Guest Editors
- With any of the authors of papers they are asked to review

Guest Editors should use a wide and diverse range of reviewers. We discourage the use of teams of reviewers used to review multiple papers; we also ask that Guest Editors do not focus on using reviewers from the same institutions, regions, or countries as themselves. This is to prevent any perception or potential for lack of independence and/or conflicts of interest.

All papers must have at least TWO robust reviews before Guest Editors make their recommendation to the Editors-in-Chief. A “robust” review means one where it is clear the reviewer has read, and seriously commented on, the paper in question. Trivial reviews should be discounted.

Guest Editors are asked to be mindful of, and guard against the following:

Journal of Reliable Intelligent Environments normally asks Guest Editors to limit their TCs to 6 to 10 papers. We would expect Guest Editors to ensure that they have a sufficient volume of submissions to be able to select only papers of the required quality for publication.

Plagiarism Checking
All new submissions are checked by our Manuscript Screening Service (MSS) to ensure they conform to our ethical standards and are also checked for plagiarism using iThenticate. Guest Editors must check the Manuscript Screening Service Report and the iThenticate score for all submissions to the SI before sending out for review.

Conference Papers
If a TC is to be offered as a follow-up to a conference or a workshop, GEs are responsible for ensuring that the contents of the manuscripts submitted to the TC differ from the conference papers (we expect roughly 30% new content). Any potential copyright and self-plagiarism issues have to be avoided in advance. Extended papers to be published on the TC can contain a specific note referencing the conference paper and providing information about the extended content.

General
Each manuscript submitted must be original, not published formally elsewhere, and must be peer reviewed by at least two specialists in the field. Guest Editors are expected to handle all aspects of the papers’ review and editorial decisions in an efficient and timely manner. The final decision on acceptance is up to the Editors-in-Chief of the journal.

Publication

Once the papers have been accepted by the Editors-in-Chief, they are then transmitted to the publisher’s production department.

Guest Editors will be required to submit a preface/editorial for the TC after all papers are published online, and will liaise with the Editors-in-Chief regarding the requirements for this.

JoRIE follows the Continuous Article Publishing (CAP) publishing model. Topical collections are published online on the journal’s dedicated collection page https://link.springer.com/journal/40860/collections. The articles of a collection are collected in their TC and sorted by date of online publication.

Please note that colour figures and images are reproduced free of charge in electronic form. There is a page charge for colour in print: please contact the Publishing Editor for further information.

After Publication - TC Analysis

As part of agreeing to publish your TC, we ask that you provide an analysis of the TC one year after publication. This analysis should include the number of submitted papers, the number of accepted papers, the number of citations to the articles published in your TC and any other statistics or data that you wish to include. Please send this analysis to the Editors-in-Chief for his review.


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