Abstract
Information systems (IS) need to be flexible enough to satisfy the users’ requirements especially in turbulent environments. The main purpose of this study is to empirically examine the impact of user’s internal flexibility and participation on usage and information systems flexibility. A research model has been evolved based on a review of the literature. Research hypotheses were derived to examine the various components of the model. In order to empirically test the model and hypotheses a questionnaire survey was administered to obtain responses from users of various levels. The survey data was collected from 296 users from 42 organizations spanning 8 industries and a statistical analysis was carried out. The major findings of the study are: (i) a user’s internal flexibility enables the user to effectively participate in IS planning and increases IS flexibility, (ii) user participation improves usage and IS flexibility, (iii) a user’s internal flexibility increases usage flexibility and (iv) usage flexibility increases IS flexibility. Based on the empirical findings, the implications for theory and practice are given along with future areas of research.
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Appendices
Appendix: Measures for the Construct
Measures for User’s Internal Flexibility
While interacting with an analyst for IS planning, how frequently do you change yourself internally? (To be answered with a scale of VH, H, M, L, VL, AN)
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The value system practiced is both subjective (attaching your own views) and objective (detaching your own views)
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The decision-making approach is both rational and intuitive
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The user’s thinking process in IS planning is both divergent and convergent
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In IS planning situations, organization is considered to be both mechanistic (non-living) and organismic (living)
Measures for User Participation (in IS Planning)
What is your level of participation in the following IS planning activities? (To be answered with a scale of VH, H, M, L, VL, AN)
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Explaining the business mission and the business strategies
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Detailing the business strategies and directions
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Analyzing the IT trends and their effect on their organization
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Linking the IS plan with the business strategies
Measures for User Participation (in IRA)
What is your level of participation in the following information requirement analysis (IRA) activities? (To be answered with a scale of VH, H, M, L, VL, AN)
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Stating the required information to achieve business success
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Determining information requirements for the organizational sub-systems
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Constructing a data model at the corporate level
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Stating information links between the business units at the corporate level
Measures for Usage Flexibility
In using IS reports, what is the extent of usage in the following circumstances? (To be answered with a scale of VH, H, M, L, VL, AN)
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The role of IS reports is for both understanding the situation (informative) and making decisions (decision support)
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Using IS reports for both creative thinking and conservative thinking
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Prefer to use both summary and detailed information reports
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Using IS reports for both making decisions and supporting decisions
Measures for Information Systems Flexibility
In the context of any of your individual IS, what is the level of IS support in the following situations? (To be answered with a scale of VH, H, M, L, VL, AN)
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The IS of your organization support for both operational and strategic management
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The information support for strategic changes is both passive and active
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The IS support is for both individual and group decision making
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The information support for strategic changes is both proactive and reactive
Note: VH—very high; H—High; M—moderate; L—low; VL—very low; AN—almost nil.
Key Questions
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1.
What sort of internal flexibility does a user have in the dimensions of (i) Options (ii) Ease (iii) Speed of change (iv) variety and (v) Range?
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2.
How can users’ internal flexibility be enhanced in the above mentioned dimensions?
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3.
What sort of usage flexibility your information systems have in the dimensions of (i) Options (ii) Ease (iii) Speed of change (iv) variety and (v) Range?
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4.
How can usage flexibility be enhanced in the above mentioned dimensions?
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5.
How can information systems flexibility be improved by effectively involving users during the systems planning process?
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Palanisamy, R., Foshay, N. Impact of User’s Internal Flexibility and Participation on Usage and Information Systems Flexibility. Glob J Flex Syst Manag 14, 195–209 (2013). https://doi.org/10.1007/s40171-013-0044-7
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DOI: https://doi.org/10.1007/s40171-013-0044-7