An educational workshop designed for research ethics consultants to educate investigators on ethical considerations

The role of research ethics consultants in biomedical research has increased to the point that they have an advisory capacity at all research institutes. For such professionals, we have established an educational system, which includes teaching materials, training methods, and nationwide educational workshops. These workshops have served to examine the developed system’s usefulness and to provide realistic training for consultant candidates. In addition, we have used the current workshop to encourage clinical research investigators (and related personnel) to participate. Subsequently, we examined its usefulness as an opportunity to provide exposure to research ethics. In October 2019, we held a 1-day pilot workshop in Tokushima, Japan, which included a basic lecture in research ethics. During the lecture, two sets of materials were used for case discussion: case 1, covering issues related to a clinical trial, and case 2, covering issues related to human biological specimens. At the end of the workshop, a 30-item self-reporting anonymous questionnaire was provided. Of the 13 total participants, 9 (70%) were clinical research investigators and related personnel, while 6 (46%) had no direct intention to act as consultants. Respondents indicated that case 2 was more difficult than case 1. However, both cases were generally accepted as educational materials; thus, satisfaction was expressed in relation to both. As the evaluations of the cases were generally positive, we will further examine the usefulness of participation in the workshop in the cultivation of research ethics in the investigator community.


Introduction
Research ethics are central to biomedical research; thus, various attempts have been made to provide investigators and/or research ethics committee members with ethics-related methodological education (Halkoaho et al. 2013;Ramalingam et al. 2014;Millum et al. 2015). In the practice of ethical biomedical research, attention has recently shifted to the role of research ethics consultants. These consultants have the capacity to advise clinical research investigators at each research institute (Beskow et al. 2009;McCormick et al. 2013;Sharp et al. 2015;Porter et al. 2018a). Notably, despite investigator-directed research ethics education, there is a paucity of information concerning such initiatives for research ethics consultants (Arnold et al. 2018;Porter et al. 2018b).
Under the project titles "Research and development of model teaching material/ program for research ethics education" (2016)(2017)(2018) and "Development of the comprehensive higher education programs on research ethics and integrity for medical sciences" (2019-2021), we are currently developing teaching materials/programs for research ethics education. These resources are mainly geared toward research ethics consultants. These projects are supported by Grant-in Aid from the Japan Agency for Medical Research and Development (AMED) (designated as AMED Matsui Projects in the present article; supervised by Kenji Matsui). Our materials/programs utilize education to equip consultants with knowledge and resources to provide practical advice for investigators based on a profound understanding of research ethics.
During the course of our project, we have conducted several workshops. Participant feedback allows us to gauge the usefulness of our education program. Following attendance of the workshop, participants are expected to fill the role of qualified and competent educators employing our materials. Thus, we recruited participants with basic knowledge of research ethics, related experience, and the desire to become consultants in their research institutes. An alternate function of these workshops is to extend opportunities for in-depth ethical research to investigators and clinical trialrelated personnel, such as clinical research coordinators (CRCs). In the past, we have encouraged consultants and their candidates to attend our workshops. However, in a workshop held in 2019, we actively encouraged the above-mentioned personnel and investigators to attend and obtained their perspectives regarding these workshops.

Participants
In October 2019, we conducted a 1-day pilot workshop in Tokushima, Japan. The event schedule appears in Table 1. After a basic lecture in research ethics, two sets of materials (case 1, covering issues related to a clinical trial, and case 2, covering issues related to human biological specimens) were utilized for case-based discussions, each facilitated in groups of fewer than five people. The materials (originally written in Japanese and translated into English by the authors) are provided as supplementary files.
These cases were developed by the AMED Matsui Projects, based on authentic prior consultations, which project representatives moderated to avoid disclosure of confidential information. After the case scenario was presented, participants were encouraged to consider the final consultation answer to be given to investigators through several steps along with mentors using the discussion guide shown in Table 1. Of the 13 participants, 9 (70%) were clinical research investigators and related personnel (one physician, one dentist, two pharmacists, four nurses, and one clinical nutritionist), 8 (62%) had no experience in consultation service, and 6 (46%) had no direct intention to act as consultants.
Ethics approval was not sought for this study because the Ethical Guidelines for Medical and Health Research Involving Human Subjects of the Japanese Government (MHLV 2015) did not apply. That is, the study did not involve human subjects with the following purposes: obtaining knowledge to maintain and promote health; recovery from injury or disease; improving patients' quality of life; understanding the cause(s) and pathology of disease; improving measures to prevent injury and disease; improving measures for diagnosis and treatment; or confirming the validity of such measures.

Design and questionnaire
Using a cross-sectional study design, we examined the perspectives of workshop participants using a 30-item self-reporting anonymous questionnaire. This tool was established by the core members of AMED Matsui Projects. After evaluation by other members of the AMED Matsui Projects, the questionnaire was used in previous workshops. The questionnaire was written in Japanese and contained two parts for each case: (1) seven items regarding participants' level of achievement and (2) four 2. Examine issues selected by the participants.
3. Examine issues already presented in the scenario.
items on the evaluation of materials and educational methods. An additional part was included for overall program evaluation; it contained seven items and one section to freely write comments regarding the program and the topic of research ethics education. The workshop's purpose was not merely the acquisition of research ethics-related knowledge. Thus, the questionnaire was not used to assess the workshop's influence on knowledge levels. In nearly all questions (n = 27), a five-point scale was used (strongly agree, agree, neutral, disagree, and strongly disagree). For questions related to satisfaction level (n = 3), a ten-point scale was used (10 = highest, 1 = lowest).
The principal investigator (first author) explained the study outline (i.e., purpose and methods) to participants at the end of the workshop, and questionnaires were distributed. The principal investigator also explained that participation was voluntary and that declining to participate would cause them no disadvantage.

Results
Participants' level of achievement in case 1 and case 2 We examined participants' level of achievement in terms of extracting ethical issues, analyzing the extracted issues, and noticing additional and relevant information, capacity for critical thinking in daily work, and capacity for future education using the workshop material. As shown in Fig. 1, positive (agree and strongly agree) answers were more frequent in case 1, suggesting that participants found case 2 more difficult. This phenomenon was not observed in the overall satisfaction level regarding the case experience, as presented in Table 2.
Evaluation of materials and educational methods in case 1 and case 2 We examined participants' evaluations of materials and educational methods. This evaluation assessed difficulty, the effectiveness of group work, and the quality of the teaching material, along with its potential usefulness in participants' (future) teaching opportunities. As shown in Fig. 2, no homogeneity was observed among items in cases 1 and 2.

General program evaluation and participant commentary
Overall, the participants' satisfaction with the workshop was high, as shown in Fig. 3. The responses indicated that the 1-day duration was not enough for case-based discussion. In the section for general comments, one participant expressed the value of the deep ethical reflection offered by the workshop. Another individual expressed the desire for discussion time and more case-related lectures.

Discussion
To address the ethical aspects of biomedical research, attention has recently been devoted to preparing research ethics consultation services at the institute level. The same can be said for independent reviews undertaken by ethics committees.
Nevertheless, educational materials/methods for training research ethics consultants remain limited. Furthermore, the competency of research ethics consultants is not well established. Thus, the AMED Matsui Projects examined educational materials/methods geared toward professional research ethics consultants. Fig. 1 Participants' recognition of the level of achievement. a I was able to extract ethical issues from the case presentation. b I was able to analyze the issues that I extracted. c I was able to find additional information needed to treat each case. d I was able to provide final advice to the investigator. e I was able to develop the practice of thinking deeply in daily work. f The experience is effective for undertaking future consultations Notably, we have already proposed a competency model for research ethics consultants (Matsui et al. 2019). To reiterate our stance, however, we make the following points. Sharp et al. (2015) state that research ethics consultation should be provided by individuals with subject matter expertise derived from course work or personal experience. They also note that teaching research ethics to advanced students and prior scholarship in related fields are good indicators of such expertise. Bioethics faculty members and specialists in philosophy and sociology may be suitable candidates. People with scientific backgrounds, such as investigators, can also make good candidates if they master the required skills and knowledge. Personnel with basic knowledge (including regulations and guidelines), related experience, or the desire to become research ethics consultants in their institutes have been encouraged to participate in the AMED Matsui Projects workshops.  We have already shared our 5-year experience of research ethics consultation at Tokushima University Hospital. Notably, a physician and scientists belonging to the clinical trial support section provided research ethics consultation (Yanagawa et al. 2018a). This is a common situation in Japan. In addition to the bioethics faculty, members of the clinical trial support section and even administrative office members mainly responded to inquiries from investigators (Kamisato et al. 2015;Aizawa et al. 2015). Clinical trial-related personnel, also common in Japan, such as CRCs, have been trained to promote clinical trials for drug approval (registration trials) (Yanagawa et al. 2018b). Consequently, and unavoidably, these personnel have had to manage queries from investigators (Yanagawa et al. 2018a). Therefore, such individuals-and investigators themselves-can be considered candidates for research ethics consultancy. Notably, however, the position of research ethics consultant is still limited in Japan, and most investigators hesitate to fill this role singlehandedly. Some may prefer to be investigators with considerable ability to perform ethics consultancy work. However, this work cannot be performed without due diligence. Indeed, one must consider human resource capacity, as well as the fact that the ethics and science of research are closely and inextricably related. The latter suggests that training investigators to be able to function dually as research ethics consultants may be a practical approach.
As shown in Fig. 1, case 2 seemed to be more difficult for the participants. Nine (70%) of the 13 participants were clinical research investigators and related personnel, and 6 (46%) had no direct intention to act as consultants. Therefore, the results, at least to some extent, reflect the perspective of clinical research investigators and related personnel. Moreover, they seem to be more familiar with clinical trials than biological materials. As the case evaluations were generally positive (see Figs. 1 and 2), we will proceed in a different direction. The next portion of this discussion considers the extent to which workshops can effectively cultivate research ethics in the investigator community.
It should be noted that this study has some limitations. It is a cross-sectional study based on a small sample. Moreover, the questionnaire contents might not account for Fig. 3 Evaluation of the whole program by participants the wide-ranging influences on education. Nevertheless, the tool provided us with basic information to explore investigators' and clinical research personnel's perceptions of the workshops. Because reports concerning research ethics consultant education are limited, such data may be valuable not only for us but also for those trying to establish a related educational system.

Conclusion
Although achievement levels were different in the two case-based discussions, clinical research investigators and related personnel seem to accept the present workshop as an opportunity to gain exposure to the topic. Indeed, the evaluations of the cases were generally positive. In the future, we plan to further examine the extent to which workshop participation supports the cultivation of research ethics in the investigator community. Further study is warranted to make an explicit determination regarding the usefulness of this education.
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