Standardized Project Management Plan (PMP)

Zusammenfassung

Bei der Durchführung von Projekten handelt es sich in den meisten Fällen um eine komplexe und äußerst vielseitige Aufgabe, bei der es nicht nur um die methodisch richtige Vorgehensweise, sondern auch um den Umgang mit Kunden, Vorgesetzten, Unterauftragnehmer, Lieferanten und Mitarbeitern geht.

Appendices

Appendices

22.1.1 Appendix A: Meeting Plan

A meeting schedule shall be included showing vertically at the x-axis the types of meetings such as:

• Annual Top-Level Management Meetings

• Quarterly Program Review Meetings

• Monthly Progress Meetings

• Engineering Meetings

• Quality Meetings

• Subcontractor/Supplier Coordination Meetings.

Horizontally (y-axis) the exact date(s) of scheduled meetings shall be shown.

22.1.2 Appendix B: Narrative Progress Report

Date:	indicate the date of publication of the report
Period Covered:	indicate the two dates marking the reporting period
Author:	Project Manager Name (Company)
Contributions:	Contributor A (Company A)
	Contributor B (Company B)

22.1.3 Appendix C: Activities Performed during the Period

In this paragraph you should provide a summary of the activities performed during the reporting period. Although you are free to adopt your own logical organization, please try to follow these guidelines:

• Be concise

• Avoid a report that is too structured (like reporting by Work Packages)

• Do not keep reporting past issues adding new things to old ones, which are not anymore relevant for the time span covered in the report

• Consider theMPRas a tool to keep the project team aware of the status of the project

• Be systematic; provide the MPR on time, and not only during the first months. To summarize, the content of the:

  • I. The Contractor must keep track of all ongoing tasks of the project

  • II. Provision of theMPRis contractually due [date]. TheMPRisanimportant tool to circulate project information within the team to motivate the team to remain active.

22.1.4 Appendix D. Status List of Deliverables

This section is dedicated to provide an updated snapshot of the deliverable status. Deliverables cover all documents being produced and items being procured in the frame of the contract.

• Deliverable Status List: Documents

A summary table reporting the status of the document deliverable list has to be provided; see example below:

Document Deliverables List
Type of Document	Title	Rev.	File type	First Date of Publication	Last date of Publication
Report	Pilot System Architecture	1.1	MS Word	05 Jan 2001	08 Jun 2001
Report	Pilot Utilization Plan	1.2	Acrobat PDF	03 Jan 2001	05 Jun 2001
Web Page	PROGRAM Web Page		HTML	04 May 2001	04 May 2001

• Deliverable Status List: HW and SW

Provide a summary table reporting any updates (if needed) of the deliverable items (Software and Hardware, developed or procured), following the example below:

22.1.5 Appendix E: Schedule Progress

The following procedure applies to the project for progress reporting. The template is to be used for the monthly communication of the progress status for the active Work Packages. See steps to be taken:

• 1. All due dates are derived from the master schedule.

• 2. On a monthly basis the subcontractor will have to fill out the Actual Start Date and the Expected Completion Date.

• 3. In case of a negative variance (delay) the subcontractor will have to estimate whether this delay has an impact on the work package completion date, and/or if so if this delay will impact other work packages.

• 4. If there is an impact, this must be clearly identified. The impact on other events is to be mentioned.

• 5. Steps for recovering the delay have to be identified by a recovery plan.

• 6. It is the required to updated schedules on a monthly basis. Teleconferences are to be held on a biweekly basis or as appropriate.

22.1.6 Appendix F: Cost Report

The following procedure applies to the project for cost reporting. The cost reporting allies at company and WP level by using the reported financial data from subcontractors and WP managers of the Contractor. See explanation below:

• 1. Subcontractors shall collect and document WP cost information of the project. These timesheets need to be referenced to the appropriate Work Packages.

• 2. On a monthly basis the summarized WP man-hours shall be prepared and submitted to the project PMO.

• 3. The hourly rates for labor services have to be agreed with the financial department.

• 4. Any procurement that is related to the project shall as well be marked in the corresponding field under the Work Package and month of procurement.

• 5. It is imperative to keep all related documentation for procurements, special cost and work sheets. The Customer will perform audits for which the documentation is required.

• 6. On a monthly basis the completed Cost Reporting Template shall be sent to PMO of the Contractor for review. The Contractor will summarize the inputs on a monthly basis for review by the Customer.

• 7. The summarized monthly spending will serve as reference for payment of milestones.

22.1.7 Appendix G: Sample Change Notice

Following Fig. 22.5 provides a sample Contract Change Notice.

Fig. 22.5

Sample contract change notice

22.1.8 Appendix H: Acronyms and Abbreviations

AI	Action Item
AIL	Action Item List
AIV	Assembly, Integration and Verification
AR	Acceptance Review
BPR	Bi-weekly Progress Report
CAC	Cost at Completion
CAS	Cost Account Structure
CCB	Change Control Board
CCN	Contract Change Notice
CDR	Critical Design Review
CDRL	Contractual Data Requirements List
CEO	Company Executive Officer
CI	Configuration Item
CIDL	Configuration Item data List
COF	Contract Officer
CTC	Cost to Completion
ECP	Engineering Change Proposal
FD	Formal Document
ICD	Interface Control Document
IMP	Information Management Plan
MCP	Manpower and Cost Plan
MIS	Management Information System
MOU	Memorandum of Understanding
MPB	Master Program Bar chart
MPR	Monthly Progress Report
PCM	Program Control Manager
PDR	Preliminary Design review
PM	Program Manager
PMP	Program Management Plan
PMO	Program Management Office
PAB	Program Advisory Board
PSFT	People Soft
PT	Product Tree
QCM	Quality Control Manager
QPR	Quarterly Progress Report
QR	Qualification Review
RID	Review Item Discrepancy
RN	Running Number
ROF	Regulatory Officer
RSR	Risk Status Report
SCM	Subcontractor Manager
SOW	Statement of Work
SRR	System Requirements Review
TEM	Technical Manager
TS	Technical Specification
WA	Work Authorization
WBS	Work Breakdown Structure
WPD	Work Package Description