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Conceptual Modeling of Electronic Content and Documents in ECM Systems Design: Results from a Modeling Project at Hoval

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Abstract

The implementation of enterprise content management (ECM) software requires careful analysis of an organization’s content and document assets, and conceptual information models can provide substantial input for ECM systems design. In particular, content models can support the documentation of both organizational and technological conditions and can illuminate software-related requirements. Therefore, a conceptual modeling language for electronic content and documents has to meet several conditions: It should facilitate description of how content can be reused in different documents, the creators and users of content, and the software systems involved. In addition, given the vast number of digital assets created and used in today’s organizations, such a language has to safeguard a clear and consistent representation while also being ready for efficient adaptation and maintenance. With the help of the general criteria of conceptual modeling proposed by Becker et al. (e.g., correctness, relevance, clarity), this chapter identifies these and related requirements and argues that they are not sufficiently met by existing modeling approaches. As a response, we propose a novel modeling language that we developed and evaluated during the course of a modeling project at Hoval, to be used in describing electronic content and documents.

Keywords

  • Modeling Language
  • Electronic Content
  • Document Type
  • Content Modeling
  • Content Type

These keywords were added by machine and not by the authors. This process is experimental and the keywords may be updated as the learning algorithm improves.

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Notes

  1. 1.

    With systematic structure, Becker et al. (1995) propose another quality criterion of conceptual modeling, acknowledging that information models are typically put up for different views that must be integrated (e.g., data, process, and functional views) (p. 439). Although this criterion appears also to be relevant in the context of content modeling (e.g., documents are typically part of process models), it is outside the scope of this chapter.

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Acknowledgments

This chapter is an extension and revision of a paper originally presented at the 14th Americas Conference on Information Systems (AMCIS 2008) in Toronto, Canada (vom Brocke et al. 2008). The authors thank the anonymous interviewees who assisted them in this research and the review team from AMCIS 2008 for their constructive comments on earlier versions of the paper.

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Simons, A., vom Brocke, J., Fleischer, S., Becker, J. (2014). Conceptual Modeling of Electronic Content and Documents in ECM Systems Design: Results from a Modeling Project at Hoval. In: vom Brocke, J., Simons, A. (eds) Enterprise Content Management in Information Systems Research. Progress in IS. Springer, Berlin, Heidelberg. https://doi.org/10.1007/978-3-642-39715-8_14

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