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The Tribrid-Meeting-Setup – Improving Hybrid Meetings Using a Telepresence Robot

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Distributed, Ambient and Pervasive Interactions (HCII 2023)


Hybrid meetings are the standard solution to balance remote and on-site work. They are built around on-site participants, and online and on-demand (offline) participants are at risk of being ignored. This paper set out to determine how hybrid meetings could be more engaging and interactive. As a solution, the Tribrid-Meeting-Setup (TMS) is presented. The TMS allows online participants to have an active role during the meeting by using a Telepresence-Robot (TPR) and give an interactive perspective of the meeting to the on-demand (offline) participants by recording the meeting in a 360° video format. An iterative prototype development approach was implemented for designing the TMS. This article summarizes how to build a TMS, the results of the first test using the TMS, and further recommendations for the TMS.

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This research was partially supported by the German Federal Ministry of Education and Research (Project PraeRI, 02L21B001 and Project SEAMLESS, 02K18D034). The sponsor had no role in the study design, the collection, analysis, and interpretation of the data, the writing of the report, or the submission of the paper for publication. We are very grateful to David Cann for his assistance and thank the two reviewers for their constructive comments.

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Hernandez, F., Birke, J., Bullinger, A.C. (2023). The Tribrid-Meeting-Setup – Improving Hybrid Meetings Using a Telepresence Robot. In: Streitz, N.A., Konomi, S. (eds) Distributed, Ambient and Pervasive Interactions. HCII 2023. Lecture Notes in Computer Science, vol 14037. Springer, Cham.

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