Definitions
7. How are personal data defined?
Personal data are defined as information related to an identified or identifiable natural person. [Art. 5]
8. Are there special categories of personal data (e.g. sensitive data)?
A specific classification is made for sensitive personal data being information related to specifically defined categories like race, ethnicity, religion, political orientation or activities and others. There is also a classification for anonymised data, which is defined as data relating to a data subject who cannot be identified, considering the use of reasonable technical means available at the time of the processed thereof. [Art. 5]
9. How are the data controller and the data processor/operator defined?
A data controller is a natural or legal person governed by public or private law, responsible for taking decisions on the processing of personal data.
A data operator is a natural or legal person governed by public or private law, executing the processing of personal data in the name of the data controller. [Art. 5]
10. What are the data protection principles and how are they defined?
The LGPD law lists the following data processing principles.
Purpose limitation: realisation of data processing for intentions that are legitimate, specific, explicit and with knowledge of the data subject, without the possibility of a later processing that does not consistent with these objectives.
Appropriateness: compatibility of the processing in accordance with the objectives informed to the data subject, in consistency with the context of the processing.
Necessity: limitation of the processing to the necessary minimum to achieve the objectives, covering the specific data in a proportional but not excessive manner in relation to the objectives of the data processing.
Free access: the guarantee for the data subject to easily and freely receive information regarding the manners and period of the processing, just as regarding the integrity of its personal data.
Data quality: the guarantee for the data subject regarding accuracy, clarity, relevance and actualisation of the data, according to the necessity and the compliance of the objectives of the processing.
Transparency: the guarantee for the data subject regarding clear, precise and easily accessible information about the data processing, about the respective agents of the process and the respect for commercial and industrial secrets.
Security: the utilisation of technical and administrative measures to protect personal data against unauthorised access and accidental or illicit situations of destruction, loss, alteration and communication of diffusion.
Prevention: adoption of measures to prevent the occurrence of harm in the context of personal data processing.
Non-discrimination: the impossibility of realising data processing for discriminatory, illicit or abusive objectives.
Responsibility and accountability: a demonstration of the agent regarding the adoption of efficient measures to prove the compliance of personal data protection norms and of the efficiency of those measures. [Art. 6]
11. Does the law provide any specific definitions with regard to data protection in the digital sphere?
Yes, the law defines a database as a structured set of personal data, established in one or several sites, in electronic or physical support. [Art. 5]
12. Is the data protection law based on fundamental rights (defined in Constitutional law or International binding documents)?
Yes, article 2 of the data protection law refers to fundamental rights, including (but not limited to) privacy, freedom of expression, free initiative and human rights.
13. What are the rights of the data subjects according to the law?
Data subjects have the right to receive facilitated access to information regarding the treatment of their personal data.
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Article 9 of the data protection law states the manner this information has to be provided including information on the objectives of the process, its duration, the identification of controllers and its contact information, information regarding data sharing, the responsibilities of the processing agents and the rights of the data subject.
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Art. 17: Every natural person is assured ownership of her/his personal data, with the fundamental rights of freedom, intimacy and privacy being guaranteed, under the terms of this Law.
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Art. 18: The personal data subject has the right to obtain the following from the controller, regarding the data subject’s data being processed by the controller, at any time and by means of request:
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I – confirmation of the existence of the processing
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II – access to the data
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III – correction of incomplete, inaccurate or out-of-date data
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IV – anonymisation, blocking or deletion of unnecessary or excessive data or data processed in noncompliance with the provisions of this Law
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V – portability of the data to another service or product provider, by means of an express request and subject to co-regulation of the controlling agency
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VI – deletion of personal data processed with the consent of the data subject, except in the situations provided in Art. 16 of this Law
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VII – information about public and private entities with which the controller has shared data
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VIII – information about the possibility of denying consent and the consequences of such denial
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IX – revocation of consent as provided in §5 of Art. 8 of this Law
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§1 The personal data subject has the right to petition, regarding her/his data, against the controller before the national authority.
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§2 The data subject may oppose the processing carried out based on one of the situations of waiver of consent, if there is noncompliance with the provisions of this Law.
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§3 The rights provided in this article shall be exercised by means of express request by the data subject or her/his legally constituted representative to the processing agent.
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§4 If it is impossible to immediately adopt the measure mentioned in §3 of this article, the controller shall send a reply to the data subject in which she/he may:
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I – communicate that she/he is not the data processing agent and indicate, whenever possible, who the agent is or
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II – indicate the reasons of fact or of law that prevent the immediate adoption of the measure.
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§5 The request as mentioned in §3 of this article shall be fulfilled without costs to the data subject, within the time periods and under the terms as provided in regulation.
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§6 The responsible shall immediately inform the processing agents with which she/he has carried out the shared use of data of the correction, deletion, anonymisation or blocking of data, so that they can repeat an identical procedure.
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§7 The portability of personal data referred to in Item V of the lead sentence of this article does not include data that have already been anonymised by the controller.
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§8 The right referred to in §1 of this article may also be exercised before consumer-defence entities.
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Art. 19: Confirmation of the existence of or access to personal data shall be provided by means of request by the data subject:
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I – in a simplified format, immediately or
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II – by means of a clear and complete declaration that indicates the origin of the data, the nonexistence of record, the criteria used and the purpose of the processing, subject to commercial and industrial secrecy, provided within a period of fifteen (15) days as from the date of the data subject’s request.
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§1 Personal data shall be stored in a format that facilitates the exercise of the right to access.
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§2 Information and the data may be provided, at the data subject’s discretion:
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I – by an electronic mean that is safe and suitable to this purpose or
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II – in printed form.
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§3 When processing originates from the consent of the data subject or from a contract, the data subject may request a complete electronic copy of her/his personal data, subject to commercial and industrial secrecy, in accordance with regulations of the national authority, in a format that allows its subsequent use, including for other processing operations.
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§4 The national authority may provide differently regarding the time periods provided in Items I and II of the lead sentence of this article for specific sectors.
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Art. 20: The data subject has the right to request review of decisions taken solely on the bases of automated processing of personal data that affects her/his interests, including decisions intended to define her/his personal, professional, consumer or credit profile or aspects of her/his personality.
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§1 Whenever requested to do so, the controller shall provide clear and adequate information regarding the criteria and procedures used for an automated decision, subject to commercial and industrial secrecy.
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§2 If there is no offer of information as provided in §1 of this article, based on commercial and industrial secrecy, the national authority may carry out an audit to verify discriminatory aspects in automated processing of personal data.
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Art. 21: Personal data concerning the regular exercise of rights by the data subject cannot be used to her/his detriment.
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Art. 22: The defence of the interests and rights of data subjects may be carried out in court, individually or collectively, as provided in pertinent legislation regarding the instruments of individual and collective protection.
Obligations and Sanctions
14. What are the obligations of the controllers and processors/operators?
Controllers need specific additional consent of the data subject before sharing their data with other controllers. [Art. 7, I and par. 5]
The controller has the responsibility to prove that consent was given by the user to process their data. [Art. 8, par. 2]
The controller needs to inform the data owner/subject regarding specific changes which are defined in Art. 9 (e.g. objectives and means of data processing, identification of controller, etc.). The data subject has the right to not accept the changes and withdraw his consent. [Art. 8, par. 6; Art. 9, par. 2]
The controller can only process data for legitimate objectives as defined in Art. 10 (e.g. promotional and service activities). In this context, processing is limited to those data which are necessary for the specific objective. The controller must adopt measures to guarantee transparency during the processing of data. [Art. 10]
Controllers are not allowed to share or communicate sensitive personal health care data with other controllers without consent of the data subject. [Art. 11, par. 4]
Controllers are obligated to have the consent of at least one parent or another legally responsible person before treating data of children (Art. 14, par. 1 and 5). In this context, controllers have to inform what data are collected and how they are used. This information has to be provided by the controller in a simple and clear manner to meet the needs and specific context and intellectual level of understanding of the users. This can include audiovisual means. [Art. 14, par. 6]
Exceptions are made in case data collection is necessary to protect children or to contact parents or legally responsible persons. [Art. 14, par. 3]
Controllers are not allowed to set access to personal data as a condition to children accessing games, Internet applications or other activities, unless the data is necessary to provide their services. [Art. 14, par. 4]
Personal data is to be deleted by the controller when data processing is completed. Exceptions can be defined by legal or regulatory obligations, in the case of research organisations (which are obliged to keep personal data anonymous if possible), data transfers to third parties or exclusive use by the controller (anonymisation required). [Art. 16]
When requested by the data subject, the controller has to inform the data subject about the existence of data treatment processes, to give access to the data, to correct incomplete or outdated data, to anonymise, block or delete data unnecessary or excessive data or data treated disrespecting the legal requirements. The controller must provide the data to other controllers if requested by the data subject. He has to delete personal data (unless deleting would interfere with other legal requirements), to inform the data subject about third controllers who received access to the data and to inform the data subject about the possibilities of not giving consent including possible consequences regarding this decision. Furthermore, controllers must inform data subjects about the right to withdraw consent upon request by the data subject. [Art. 18]
The data subject can hand in complaints at no charge about data controllers at the national data authority or consumer protection agencies. [Art. 18, par. 1ff]
The controller has the right to respond to complaints by the data subject at the national authority. [Art. 18]
The data subject has the right to request a review of decisions taken exclusively based on automated personal data treatment if the treatment affects his interests, including the definition of personal, professional, financial or consumer profiles.
Whenever requested by the data subject, the controller has to provide clear information regarding criteria and processes of automated decisions.
If the data controller does not provide the information, the national data authority can investigate the controller. [Art. 20]
The defence of the interests and rights of the data subject may be exercised in court, individually or collectively, in the form of the provisions of the applicable law, about the instruments of individual and collective protection. [Art. 22]
The controller and the operator must store records of personal data treatment conducted by them. [Art. 37]
If requested by the national data authority, the controller has to report on his data protection procedures. [Art. 38]
The operator has to conduct data processing as instructed by the controller. [Art. 39]
The controller has to nominate a person responsible for personal data treatment and communication with data subjects and national authorities. The controller has to provide the public with the name and contact of this person (e.g. on his website). The person is also responsible for informing employees and partners of the controller regarding personal data protection procedures. [Art. 41]
The controller and the operator are responsible to compensate for individual, collective, moral and patrimonial harm caused by personal data treatment. [Art. 42]
The controller has to inform the national data authority and the data subject in case of security incidents that could cause harm to the data subject. Article 48 defines further details of this procedure. [Art. 48]
The national data authority has to verify the seriousness of security incidents and if necessary take measures to inform the public and to reduce damage. [Art. 48, par. 2]
15. Is notification to a national regulator or registration required before processing data?
In specific situations, notification to a national regulator is required. This includes data transfer from public to private actors [Art. 26, par. 2] and modifications of specific procedures for international data transfers [Art. 36].
16. Does the law require privacy impact assessment to process any category of personal data?
The law establishes that the national authority may require the controller to prepare a data protection impact assessment, including sensitive data, relating to its data processing operations, as provided for by the regulations, with due regard for trade and industrial secrets. The report shall contain at least a description of the types of data collected, the methodology used for collection and as guarantee of security of the information, and an analysis of the controller in relation to the measures, safeguards and risk mitigation mechanisms adopted. [Art. 38]
17. What conditions must be met to ensure that personal data are processed lawfully?
The legal bases for data processing are:
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Receiving consent from the data subject
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To fulfil legal or regulatory requirements by the controller
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For public administration to execute public policies
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For the realisation of studies conducted by research organs
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For the execution of contracts
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For the execution of legal processes
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To protect the life of data subjects and other individuals
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To enable specific health care activities
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To attend legitimate interests of controllers or others
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For credit protection [Art. 7]
18. What are the conditions for the expression of consent?
Consent has to be given in a written or any other form that expresses the agreement of the data subject. The controller is obligated to prove that consent was given. The consent has to refer to specific objectives. Consent can be cancelled at any moment by the data subject. [Art. 8]
19. If the law foresees special categories of data, what are the conditions to ensure the lawfulness of processing of such data?
There are specific requirements for the treatment of sensitive personal data. This procedure can lawfully occur when the data subject or a legal representative gives consent to the specific objectives of the process. Exceptions are made in a number of cases, among them legal necessities of controllers and of public administration, for the purpose of research and medical treatment, for security reasons and others. [Art. 11]
20. What are the security requirements for collecting and processing personal data?
Data processing actors have to establish security measures to protect personal data. The national authority can define technical security standards for data processing actors. [Art. 46]
Data processing actors are obliged to guarantee security for personal data during and after processing them. [Art. 47]
The controller has to inform the national authority and the data subject in case of security incidents that could cause relevant harm to the data subject. In this context, the controller has to provide information including the nature of the affected data, the affected data subjects, the data protection measures taken, the risks related to the incident, an explanation in case of delayed communications and the measures taken to solve the situation.
The national authority will analyse the incident and, if necessary, take measures to protect the rights of the data subject. This can include (but is not limited to) a public announcement of the incident and measures to reduce harm caused by the incident. [Art. 48]
21. Is there a requirement to store (certain types of) personal data inside the jurisdiction?
There is no such requirement.
22. What are the requirements for transferring data outside the national jurisdiction?
The transfer of data to outside the national jurisdiction is allowed in case the receiving country or organisation offers adequate data protection measures as provided by the Brazilian law. The data controller has to provide guarantees to comply with the principles and the rights of the data subject and the data protection regime of the law.
In specific cases, international data transfer is allowed which includes international juridical cooperation, the protection of life, transfers authorised by the national authority, the compliance with international cooperation agreements besides others. [Art. 33]
The level of data protection of the foreign entity is evaluated by the national authority. [Art. 34]
23. Are data transfer agreements foreseen by the law?
Yes, the law has a chapter dedicated to international data transfer (Chapter V). Article 33 sets out the cases in which transfer is permitted, which are as follows:
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I – to countries or international organisations that provide the appropriate level of protection of personal data provided for by the Brazilian Law
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II – where the controller provides and demonstrates guarantees of compliance with the principles, rights of the data subject and data protection regime established in the Brazilian Law
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III – where the transfer is required for international legal cooperation between government intelligence, investigation and police bodies, in accordance with the international law instruments
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IV – where the transfer is required for life protection or physical integrity of the data subject or any third party
24. Does the relevant national regulator need to approve the data transfer agreements?
Yes, the national regulator needs to evaluate the level of data protection in the foreign country or entity. [Art. 34]
25. What are the sanctions and remedies foreseen by the law for not complying with the obligations?
The data protection law provides a number of sanctions and remedies including warnings, fines, publication of the occurrences and the temporary blocking or deletion of personal data. [Art. 52]