Correspondence is an effective way to make requests and deliver specific information. When you respond to a job announcement, you write a letter. When you summarize a staff meeting, you write a memo. When you announce a sudden change in a schedule, you send an electronic mail message. Unlike a telephone conversation, correspondence presents the audience with a contract that is dated and can support a claim in court. Besides the advantage of legality, correspondence has the advantage of efficiency when you are trying to reach several people. Writing a single memo will take you less time than phoning twenty-five people. Also, when the message is difficult to phrase, such as a negotiation point in a contract, correspondence allows you the advantage of revising the message until it is correct. Finally, from the audience’s perspective, correspondence has the advantage that it can be reread.
KeywordsSeed Particle Scientific Writing Telephone Conversation Steel Wool Smoke Visualization
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