Go in to the general office of any commercial enterprise or administrative unit, and you will surely see a filing cabinet. This item of furniture houses the information store of the enterprise. The information may include correspondence and other previous records, and also administrative procedures for the activities conducted by the organisation. A large volume of information must be arranged in a satisfactory fashion if any part of it is to be readily available. Filing cabinets are arranged in drawers, each holding twenty or more files. Each file is a collection of information grouped under a specific heading. Correspondence files may be grouped under the names of individual correspondents. Employee details are held in a personnel filing system grouped according to employers’ work numbers. Records of invoices may be held in an accounts file, stock details in an inventory file.
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