Implementation of Fingerprint-Based Biometric System and Its Integration with HRMS Application at RDCIS, SAIL

Abstract

RDCIS is a R&D unit of Steel Authority of India Limited (SAIL). RDCIS has implemented Human Resource Management System for management of online leave applications, tour applications, dependant declaration, medical validation of employees, etc., for quickly building the workflows and processes of HR functions. At RDCIS, there are around 481 employees and 223 Contract Workers working under different Contractors. RDCIS main office is located at Ranchi, RDCIS plant centres are located at Bhilai, Bokaro, Rourkela, Burnpur, Durgapur and Bhadravati. SAIL has its own network connecting all the steel plants and city offices. RDCIS has own VLAN network and connected to RDCIS plant centres through SAIL-Net. Before the implementation of biometric system, the employee attendance was captured in the attendance register. Attendance from plant centres and city offices was sent through e-mail system every month to RDCIS, Ranchi. The practice for capturing attendance was manual, and every morning and evening, employee signs his in-time and out-time in the attendance register kept in the Head of Group (HoG) room. The employee also has to update the register for other information like leave details and tour details. At the end of the month, the secretariat of the group compiles all the employees’ attendance data and crossverifies with the leave book. There is a particular format given by the personal department for filling up the employee attendance details. The group fills the attendance of the employees as per the format and sends the attendance sheet to the finance department. The finance department enters the attendance details in the payroll system for the preparation of salary. The disadvantage of manual attendance system is many. Some are the attendance register gets lost, mismatch between the leave book and the attendance register, wrong entry of details in the attendance register, etc. Also sometimes, the attendance is manipulated and sent to payroll system. To address all these problems, a project was taken to implement biometric attendance system along with Human Resource Management System. This will help in continual monitoring of employee attendance and to meet current and future requirements of personnel department. In this regard, RDCIS has implemented biometric attendance system in all locations of RDCIS to monitor the employee’s attendance centrally from Ranchi. The system has been integrated with payroll system for preparation of employee’s salary. This paper discusses in detail the challenges in implementing biometric system at RDCIS. The Web-based biometric attendance system will help RDCIS for better time management of human resources. The software has been developed with three-tier approach. The software tools used are Oracle Database, HTML and JSP. The software has been deployed with Tomcat Apache Server on Windows Operating System.