Developing and Communicating Responsible Data Management Policies to Trainees and Colleagues
- 323 Downloads
The basic components of data management including data ownership, collection, selection, recording, analysis, storage, retention, destruction, and sharing. A number of important principles underlie best practices for each of these components; these include recording details such that another can repeat the experiment, keeping the data safe, managing storage in such a way as to facilitate easy retrieval for the period of time required by regulatory agencies and establishing data sharing principles with colleagues before collaborations begin. Experience as practicing scientists and teachers has aided in developing helpful strategies and approaches for communicating these principles, policies and practices to trainees and colleagues. We recommend didactic instruction focused by discipline, combined with the use of “teachable moments” in a student’s career, as well as teaching principles versus rules, because changing methods of data collection and storage have implications for data management practices.
KeywordsData management Scientific record keeping Communication of best practices
We would like to thank Stephanie Bird for arranging the ORI meeting, her encouragement to convert the presentations to a manuscript, and comments on the text. This paper is Technical Contribution No. 5317 of the Clemson University Experiment Station.
- Beavon, R. (1997). Writing the laboratory notebook, rod’s pages chemistry solutions. The Royal Institution of Great Britain. http://home.clara.net/rod.beavon/lab_book.htm. Accessed March 30, 2010.
- Caprette D. R. (1995). Experimental biosciences examples of notebook pages & entries. http://www.ruf.rice.edu/~bioslabs/tools/notebook/notebook_examples.html. Accessed March 30, 2010.
- Kanare, H. M. (1985). Writing the laboratory notebook. Washington, DC: American Chemical Society.Google Scholar
- Lang, J. (2010). Common-sense rules for research record keeping, George Mason University office of research administration office of technology transfer, inventor’s guide. http://www.gmu.edu/research/techtransfer/common-sense.htm. Accessed March 30, 2010.
- Phillips, M. L. (2006). Do you need an electronic lab notebook? The Scientist, 20(3), 74.Google Scholar
- Rebbeck, J. (2005). What makes a great science lab notebook? Science Buddies science fair resources website, Kenneth Lafferty Hess Family Charitable Foundation. http://www.sciencebuddies.org/mentoring/project-laboratory-notebook.pdf. Accessed March 30, 2010.
- Seldman, L., & Mowery, J. (2002). Example of an annotated laboratory notebook, the biotechnology project, Madison area technical college, used on website by permission from the pamphlet. Maintaining Laboratory Notebooks by Merchant & Gould Patent Law. http://biotech.matcmadison.edu/resources/methods/quality/annotatNotebk.htm. Accessed March 30, 2010.