Automating Import and Reconciliation of Outside Examinations Submitted to an Academic Radiology Department

  • Ameena ElahiEmail author
  • Donovan Reid
  • Regina O. Redfern
  • Charles E. KahnJr.
  • Tessa S. Cook


Although advances in electronic image sharing have made continuity of patient care easier, currently, the majority of outside studies are received on CD. At our institution, there were 9 full-time employees (FTE) at three locations using three workflows to manually upload, schedule, and process studies to PACS. As the demand to view and store outside studies has grown, so has the processing turnaround time. To reduce turnaround time and the need for human intervention, we developed an automated workflow to import outside studies from a CD to our PACS and reconcile them with an internal accession number and exam code.


EMR Image exchange application PACS Outside CD FTE Auto-reconcile 



The authors would like to thank Carolyn Cicilia from the Applications Integration Team, Dr. Neil Malhotra from the Department of Neurosurgery, Ann Costello, the Director of Clinical Radiology, Kristen Martin from the Clinical Imaging Management Team, and the Image Processing Departments. The authors would also like to acknowledge the Penn Medicine Radiology PACS Team, the PennChart Radiant Team, and Clinical Imaging IS Leadership with special thanks for their help and efforts.


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Copyright information

© Society for Imaging Informatics in Medicine 2019

Authors and Affiliations

  1. 1.Department of Information ServicesPenn MedicinePhiladelphiaUSA
  2. 2.Department of RadiologyPerelman School of Medicine at the University of PennsylvaniaPhiladelphiaUSA

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