What does open access actually mean?Footnote 3 Open access stands for documents that are accessible through the Internet, free-of-charge to every interested user. The legitimate and indispensable demand for free access, in the sense of unhindered access to scientific information has turned into the demand for free in the sense of free-of-charge access. This expectation was of course fed by the initial Internet euphoria, when everything seemed to be on offer at no cost, financed by advertising revenues, in particular. This vision is very tempting indeed, but let us not forget the old adage: There is no such thing as a free lunch. Even free drinks for all have to be paid for by somebody. Then think of the considerable, partly old, partly new costs incurred by the new digital information system described in the previous section. The conclusion is clear, somebody has to pay for all this, and financing from advertising revenues will never work in the scientific domain.
One must not confuse open access with the traditional free usage of documents within universities or in the public libraries sector. In those areas, the use of the documents only appears to be cost-free while it is in fact paid for by library funds. This approach is indeed possible and widespread in the digital domain, too. The supporters of open access, however, are keen to lever out such purchases or license agreements. The national licenses presently obtained by the DFG are not connected to open access, but represent the right, acquired through a license contract, to improved provision of literature.
The Golden Road
We strictly discern between two models for open access, which are not just variations, but are characterized by fundamentally different operating principles. The first of these models, often referred to as the “Golden Road”, postulates free-of-charge access to documents right from the beginning. This model can work with or without publishers.
In this sense, open access means the reversal of the centuries-old financing mode of scientific information: Previously the buyers of books or the subscribers of journals financed the respective organs, which almost exclusively served to convey scientific findings. The system, therefore, was controlled by demand. Now, on the other hand, the users are supposed to not pay anything, meaning that the burden of payment is shifted to the front end of the information chain: the authors or their institutions. “Author pays” is the new motto. The Golden Road system is supply-controlled, without any change to the costs as such.
Thus, in the absence of additional elements, open access turns out as, simply, a new business model. With open access, the author pays an entry fee, so to say, and the user enjoys the product free of charge! Imagine such a setup in the realm of theatre, the actors would pay to be allowed on stage and the audience take their seats for free. After all, without any prejudice, this could be a conceivable option. The question, however, is a social one: Would we see the better actors on stage under this system, or would we just see those who can pay for the privilege? Would the public keep visiting the new, free theatre in the long term, or would they end up preferring the traditional venues, where quality still had its price? Would, eventually, the open-access theatre only be visited by people who are not interested at all in art etc., but like the heating of the place, and the chat during the interval, while the connoisseurs have long since decided to pay for the ticket? I am careful not to overstretch this simile, for there are some differences, of course, especially if the pre-publishing peer review keeps functioning. And we all know that many American journals have been taking so-called “page charges” and even demand a non-repayable submission fee. This applies especially to journals published by scientific societies, which serve them as strong sources of profit. Here we see that the frightful profit skimming can also occur when the authors are obliged to pay, even by non-commercial providers—no sign of working for the public benefit in this department.
So, publishers can be relaxed about this open access model and regard it as an alternative in which they can engage as well, provided the market is not skewed decisively by increased subsidies or even statutory regulations or recommendations in favour of non-commercial providers, especially the universities themselves. Therefore, it comes as no surprise that there are many commercially managed open-access journals or websites already in existence. Various cost calculations are based on publication costs of between $ 2,000 and $ 2,500 per published document. Some aggressive discounters in the commercial sector were already forced into significant price increases, naturally to the horror of the open-access euphorics. Furthermore, there are calculations telling us that a rejection rate as with Science or Nature would increase the costs per published article to about $ 20,000. In the present context a few hundred Dollars more or less do not matter, but it was demonstrated above that open access is only seemingly cost-free, but actually incurs quite considerable costs. Consequently, shifting the scientific publication system to the universities as part of an open-access model would only make sense if those institutions operated more efficiently than the publishing houses (Deutsche UNESCO Kommission 2007, p. 94ff)Footnote 4 Generally, however, there is little evidence for any productivity advantage of the public sector over commercial providers.
So far, the full-fledged open-access model, the so-called “Golden Road”.
The Green Road
The second way is referred to as the “Green Road”, where titles initially published in classic paid-for media would be made available free-of-charge on the web, be it on the author’s or the author’s university server, after a certain period (6 months is an often-mentioned time scale for such schemes)Footnote 5 In this case, the issue of open access narrows to the question if an amortisation period of 6 months is sufficient to cover the costs accrued. So the Green Road is based on a primary publication produced by the publishers, thereby admitting that publishers provide useful if not indispensable services for the scientific publication system (Deutsche UNESCO Kommission 2007, p. 19)Footnote 6 The Green Road is about the delayed release of published contents, in the spirit of open access. This too implies a partial expropriation of the publishers, concerning the service contributions provided by them, and a decisive curtailment of their opportunities for longer-term sales, which are essential for full cost recovery in many cases.
Offering the document on the author’s own website gives rise to only minor concern and should cause hardly any significant loss in the publisher’s revenues. A general university repository, too, could be acceptable from the publishers’ perspective.
Things become different when documents are fed into specialist full-text databases or portals. This entails considerably costs again for making such repositories user-friendly and bundling the documents in a practice-relevant manner. It would constitute unmistakably a competing publishing activity financed by public funds or, even less justifiably, the release of contents for exploitation by commercially active third parties.
Again, the question is simply, Who can do it better and at lower costs—the universities and their officials or the publishers and their specialists? Over recent years, the science publishers invested dozens of millions in new functionalities, for instance the development of the Digital Object Identifier, which makes each document permanently retrievable in the web, and the highly efficient CrossRef system by the international STM publishers, which allows access to the full text of a document, provided it is in the system, by clicking on a reference to it. The system holds millions of texts already. This vast retrospective digitalization effort alone represents a large investment by the publishers, who also created document management systems, research systems and full-text search through large databases. Another initiative of the publishers is the automated content access protocol (ACAP) presented at the Frankfurt Book Fair 2006, which will bring highly refined search mechanisms and thus could serve highly specialised suppliers and users, in particular. All this means an immense efficiency gain for scientific work, provided not by public bodies, but by the commercial participants in the system.
Open questions about open access
One of the tacit, but still erroneous assumptions about open access is that it will somehow automatically result in higher visibility for documents. This vision completely misses the fact that especially on the Internet, considering the millions of documents, marketing in the sense of active and structured, quality-stratified offerings is required more urgently than ever, beginning with the selection of the documents and continuing through their topical and qualitative bundling, thus creating a prestige hierarchy of publication outlets. The statement, “we can do all that cheaper ourselves” followed by the call for “Open Access” may well be somewhat premature.
The propagators of the Green Road particularly overlook, or willingly ignore that there often are intermediate, work-intensive steps, or at least significant parts of them, that are presently carried out by publishers. As an example, I can mention the convenience that publishers offer their authors by providing digitalised editing systems, as well as, for many objects, the editorial framework that attracts the readers.
A warning signal against all too euphoric expectations from university repositories was recently sounded by a study from Cornell University (Davis and Connolly 2007, and further references therein) which clearly states that there may have been too much effort invested in the development and installation of institutional repositories, while there was hardly any investigation into their usage by university members, neither in the contribution nor in the call-up of documents. The evaluation at Cornell comes to the conclusion that Cornell’s D-space was “largely underpopulated and underused”. Only the document collections, in which the university invested administrative funds, i.e. costs, were relatively successful. Discipline-specific repositories, even the personal websites of authors, were found to be clearly superior to the amorphous university server.
Similar results emerged from a study at the medical university library in Vienna (Bauer 2006):
“Open Access Publishing is regarded by many, including librarians, as an escape from the libraries and journals crisis. However, open access publishing could lead to higher costs for universities, even if journal subscriptions and licence fees would not have to be financed anymore.
There are hardly any published, detailed studies on the sustainability of the business models of BioMed Central and PLoS, or on the hybrid open access variants of the established commercial publishers. The present business models for open access publishing do not provide relief for the subscription budgets of the libraries.”
Should not such empirically based critique from competent librarians lead to increased scepticism towards the seemingly cost-effective university repositories? For what is not used cannot be cost-effective. On the other hand, we have to ask the question whether the aggregation function of specialist repositories must necessarily be organised within the university system or if this previously typical publishers’ function should remain where it used to be—not to enable publishers to “skim the profits”, but to achieve optimum cost-efficiency of the overall systemFootnote 7 Fantasies, fed by idiosyncrasies, that it always must be better and cheaper to do everything yourself should be subjected to focused questioning, not least from vice-chancellors and audit authorities.