Journal of Environmental Studies and Sciences

, Volume 5, Issue 4, pp 735–744 | Cite as

So you think you want to run an environmental conservation meeting? Advice on the slings and arrows of outrageous fortune that accompany academic conference planning

  • E. C. M. ParsonsEmail author


A key component of academia is the meeting. A conference or symposium is a valuable resource for academics in so many ways. However, despite their value, planning an academic meeting can be difficult, partly because of the nature of academics themselves. Planning an environmental meeting adds an extra layer of difficulty, as special attention must be taken with ensuring that the meeting is as environmentally friendly as possible. This article has been written to give those wanting to plan an academic meeting some advice, with some useful tips and warnings about pitfalls that may be encountered. Issues such as location, transportation, accommodation, catering, promotion, social media, funding, and dealing with problem delegates are covered. Importantly, issues related to reducing the environmental impact of the meeting are discussed. It is hoped that the tips contained within this article will take some of the stress out of organizing an academic meeting for those in the environmental and conservation fields.


Conference planning Academics Meetings Environmental sustainability Symposium planning Workshop planning 


Conflict of interest

The author declare that he have no competing interest.


  1. Darling ES, Shiffman D, Côté IM, Drew J (2013) The role of Twitter in the life cycle of a scientific publication. Ideas Ecol Evol 6:32–43Google Scholar
  2. Parsons ECM, Shiffman DS, Darling ES, Spillman N, Wright AJ (2014) How being Twitter-literate can help conservation scientists. Conserv Biol 28:299–301CrossRefGoogle Scholar
  3. Shiffman DS (2012) Twitter as a tool for conservation education and outreach: what scientific conferences can do to promote live-tweeting. J Environ Stud Sci 2:257–262CrossRefGoogle Scholar

Copyright information

© AESS 2015

Authors and Affiliations

  1. 1.Department of Environmental Science & PolicyGeorge Mason UniversityFairfaxUSA

Personalised recommendations